Exhibitor best practices

By exhibiting at RSNA, you've established your company as a leader in the medical imaging field. Gear up for success with these practical tips and resources.

Exhibitor resources

Access checklists, interactive guides and short videos to help position your company for sales success at RSNA.

Virtual office hours

Join these live Q&A sessions with RSNA staff and invited guests to learn more about the scheduled topic and get your questions answered. We will answer any questions you have, even if not directly related to the scheduled topic.

All sessions are held on Tuesdays from 10–10:30 a.m. CT.

Please email exhibits@rsna.org to request a link to join a session:

  • June 13 – Exhibitor dashboard and hotel reservation system
  • June 20 – Open forum
  • July 11 – Open forum
  • July 25 – Exhibitor Service Kit
  • Aug. 8 – Badge registration and guest passes
  • Aug. 22 – Exhibitor off-site functions
  • Sept. 12 – Lead retrieval and attendee lists
  • Sept. 26 – RSNAnet/hardline internet and wi-fi
  • Oct. 10 – Hanging signs, truss, lighting
  • Oct. 24 – Shipping & material handling, advance warehouse, ASUV Policy
  • Nov. 14 – Open forum

RSNA 2023 exhibitor webinars

Participating in RSNA 2023 doesn't have to be overwhelming. Watch our exhibitor webinars to get tips and tools from RSNA staff and industry experts. Each webinar is initially presented live with Q&A — don't miss the opportunity to get your questions answered in real time!

Can't attend live?

All webinars are recorded for on-demand viewing and will be available on this page after the event is over, allowing you to watch as your schedule allows. 

All webinars are listed in Central Time (CT).

Contact us

If you have questions regarding these webinars or exhibiting at RSNA, please contact our Exhibition Services team

On-demand webinar library

RSNA 2024 Onsite Space Selection Process Overview

RSNA encourages all exhibitors to attend this webinar to review the process we'll use to conduct exhibit space selection for RSNA 2024.

This webinar will highlight the following:  

  • Exhibitor priority point system
  • Space selection process
  • Important dates and payment schedule
  • How to reserve hotel rooms for RSNA 2024


View the slide deck

What’s New for RSNA 2023

Speakers: RSNA Exhibition Services

Returning exhibitors will find this webinar helpful as we will review what’s new for RSNA 2023!

Get the latest updates and learn about things like:

  • New opportunities to connect online with RSNA staff throughout the planning process
  • New online access to view your priority points
  • Happy Hour updates
  • New RSNA initiatives on the show floor
  • And more!


View the slide deck

RSNA Attendee Insights

Speakers: RSNA staff and Cheryl Petersilge, MD, Technical Exhibits Committee Chair

In this brand-new webinar, you'll get an inside perspective on what RSNA attendees are looking for from exhibitors on the show floor, in addition to:

  • RSNA's take on the latest CEIR (Center for Exhibition Industry Research) report and current state of the exhibition industry
  • RSNA professional attendee insights from the RSNA 2021 attendee survey
  • RSNA physician-member perspectives on what to bring to the exhibit floor to engage attendees

Don't miss this valuable information as you plan your RSNA 2022 exhibit!

View the slide deck
RSNA Attendee Insights Webinar 2022

RSNA Lead Retrieval, Attendee List Requests and Guest Passes

Speakers: Convention Data Services (CDS) and RSNA Registration Services 

CDS is the official registration and lead retrieval provider for RSNA. CDS offers a robust exhibitor registration portal, allowing exhibitors to register booth staff, invite colleagues to the event and order attendee lists for promotional outreach. This webinar will help exhibitors learn how to get the most out of these tools. 

In addition, CDS offers a variety of powerful lead retrieval solutions under their XPress Leads brand. This webinar will also provide RSNA exhibitors with important product information for lead retrievals to help them decide which solutions work best for their needs.  

The combination of lead retrieval optimization and having a lead strategy in place is critical for exhibitor ROI.  


View the slide deck
RSNA Lead Retrieval, Attendee List Requests and Guest Passes

First Time RSNA Exhibitors: Orientation Part 1, The Basics

RSNA Exhibition Services and onPeak

This is the first part of a special, two-part webinar series for first time RSNA exhibitors.

Learn more about the RSNA exhibiting process, how to get the most out of your experience and reduce any stress from unknowns.

During the session you will learn more about the following:

RSNA exhibitor resources
RSNA exhibitor portal
Reserving hotel rooms for your exhibit staff

View the slide deck
RSNA First Time Exhibitors Orientation pt1 The Basics

First Time RSNA Exhibitors: Orientation Part 2, Pre-Show Planning and Onsite Logistics
This is the second part of a special, two-part webinar series for first time RSNA exhibitors. Part one is available on-demand below.

Learn more about the RSNA 2023 exhibiting process, how to get the most out of your experience and how to reduce stress from unknowns.

During this webinar, you'll learn more about the following:

  • RSNA Exhibitor Service Kit
  • Pre-show planning of your booth design
  • Move-in/move-out schedules
  • Shipping and material handling
  • Cost saving tips
  • Labor union rules
  • Deadlines for ordering Freeman services
  • Access to Freeman online ordering
  • Onsite tips
  • Concierge Elite
Speakers: RSNA Exhibition Services and Freeman

View the slide deck
RSNA First Time Exhibitors Orientation pt2 Pre-Show Planning and Onsite Logistics

How to Promote Your RSNA Exhibit: Tools and Strategies for Event Marketing and Media Relations

Speakers: VPO/Cision PR Newswire

The habits of conference attendees and the media continue to evolve. With higher workloads and less resources, event audiences are strapped for time, making pre-show marketing crucial.

In this webinar, Virtual Press Office/Cision PR Newswire will provide tips for creating quality event content as well as information about the tools available to help accomplish important event goals such as increasing brand awareness, booth traffic, and earned media.

During this webinar, you'll learn how to:

  • Participate in the official RSNA online press office to ensure 24/7 visibility of your brand
  • Create quality content to promote your RSNA exhibit
  • Utilize news release distribution to increase brand awareness, booth traffic and earned media

View the slide deck

Working with the Media

VPO/Cision PR Newswire

You probably have an event marketing strategy, but do you know how earned media fits in? Earned media is one of the most overlooked opportunities at RSNA, despite being one of the best launchpads for your brand’s story.

Join Virtual Press Office and Cision PR Newswire for a crash course in earned media—what it is, why it’s important and how to leverage your participation at RSNA to get it.

In this webinar, you’ll learn:

  • Earned media fundamentals 
  • How to execute an earned media strategy
  • Tips for pitching journalists for the show and beyond

Download webinar slides