Meeting and function space rental

RSNA offers exhibitors the ability to reserve space for meetings and events at McCormick Place and locations throughout Chicago.

Explore available options for onsite meeting suites and headquarter offices as well as off-site functions.

On this page
Onsite meeting suite options  
Onsite headquarter office space  
Off-site function space

Onsite meeting suite options

Conveniently located within both exhibit halls, RSNA meeting suites are the ideal place to connect and conduct business privately with staff, customers and potential clients throughout the duration of the show. Meeting suites are available to exhibiting and non-exhibiting companies.

Meeting suites are unfurnished so you can design a comfortable and inviting environment for you and your guests. Companies are permitted to have food and beverage service within their meeting suite from the exclusive food and beverage provider for McCormick Place.

Consult our Meeting Suite Resource Guide (coming soon) for additional information on meeting suite packages, rules and regulations, display guidelines, shipping/freight, internet service and more.

To reserve a meeting suite, log in to the RSNA Exhibitor Portal and select the "Purchase Additional Items" tile.

The deadline to order a meeting suite is Sept. 30. For questions regarding onsite meeting suites, contact

Standard meeting suite

  • Standard suite size: 13 feet by 16 feet
  • 10-foot-high walls with locking door
  • Carpet
  • One identifying sign: 22 inches by 28 inches

Exhibitor fee: $8,600
Non-exhibitor fee: $11,200

Deluxe meeting suite

  • Deluxe suite size: 13 feet by 23 feet
  • 10-foot-high walls with locking door
  • Carpet
  • One identifying sign: 22 inches by 28 inches

Exhibitor fee: $16,000
Non-exhibitor fee: $20,800

Onsite headquarter office space

Located within the Technical Exhibits, headquarter offices are a quiet area away from your booth for your staff to use as a company break or lunchroom, check-in point or for quick meetings throughout the week. Headquarter offices are restricted to exhibit personnel use and should not be used in conjunction with booth activities. The minimum size is 10 feet by 10 feet and space can be rented in 100 square-foot increments.

Please note: The price for headquarter offices includes the cost of space only. There is an additional expense for the construction of walls/doors, labor, furnishings, and other materials and service/design fees to be paid to RSNA's general contractor, Freeman.

Headquarter office space pricing: $15/square foot

Ordering information is available in the RSNA Exhibitor Portal and can be found under the "Purchase Additional Items" tile.

The deadline to order headquarter office space is July 31. For questions regarding onsite headquarter office space, contact

Off-site function space

In conjunction with RSNA 2024, RSNA exhibitors have the exclusive opportunity to host off-site meetings or events at restaurants, RSNA contracted hotels or other facilities.

The deadline to submit your request online has passed.
Please contact the hotel directly to book meeting space. RSNA requests that your event adheres to the Exhibitor Function Space Guidelines.

Types of functions

  • Entertainment/social events: Dinners, receptions and other events with no formal educational programming
  • Focus groups: Meetings that target a specific group of attendees to obtain specific data
  • Staff/company meetings: Limited to exhibiting company staff only and should not include professional attendees—more information will be available in mid-July  

For questions regarding off-site function space, contact

Contact us

For additional questions, contact us at